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Note: If your reply or forward opens in the Reading Pane and you’d like to open your reply in a new window (so you can do things like change the font), click the Pop Out button. Recipients can be added or removed in the To, Cc, and Bcc boxes. Add a recipient Click To, Cc or Bcc, and then select a recipient. You can also type the recipient’s name or email address in the box. Remove a recipient Click the name and then press Delete.
Dec 03, 2018 How do I get replies to meeting requests into go to someone else? Discussion in 'Microsoft Outlook Calendar' started by Guest, Oct 17, 2005. How do I change the meeting organizer to someone else? Accepting Meeting Requests on Bahalf of Someone Else.
Check the subject line. The subject line for a Reply is automatically set to show “RE:” in front of the original message subject. You can change this by simply typing in the subject box or you can leave it as is.
Forwarded messages have “FW:” in front of the original subject. Click Send. Tip: If you want all replies to automatically open in a new window, from the File menu, click Options Mail. Under Replies and forwards, check the Open replies and forwards in a new window box. Reply only sends the new message to the original sender. Attachments are not included.
Reply all sends the new message to the original sender and all other recipients on the To and Cc lines. Attachments are not included. Forward allows you to type in a whole new set of recipients. Any attachments included in the original message are automatically included when you forward a message.
Why aren't attachments included when I reply to a message? When you reply to a message, attachments aren't included because you'd be sending the exact same attachment back to the person who sent it to you. There is no way to change this behavior. Once you click Reply or Reply All, you can attach a new version of the original file or any other file you'd like to include. If you need to send a message with its attachments to other individuals, use the Forward option. Note: To request a reply with attachments feature,.
Should I reply or reply all? Before you click Reply All, consider whether everyone needs to see your reply, especially if the message was sent to a lot of people or distribution lists. It's often better to click Reply, and then add only the people you really want to include. Or, if you decide to click Reply All, remove people who don’t need to see your message. Can I forward multiple messages at once? If you want to forward two or more messages to the same recipients as one message, select the messages you want to include in the message list.
Click the first message, then hold the Ctrl key as you select the additional messages. Once you've selected all of the messages you want to forward, click Forward on the main Outlook Ribbon to create a new message with your other messages included as attachments. Can I have all replies and forwards open in a new window? You can have Outlook automatically open all replies and forwards in a new window (not in the Reading pane).
Select File Options. Select Mail, then scroll down to the Replies and forwards section.
Check the Open replies and forwards in a new window checkbox. Can I forward an email as an attachment?. Select the email in the message list.
On the main Outlook Ribbon, select More Forward as attachment. Attachments When you forward a message, the message includes any attachments that were included with the original message. Attachments aren’t included when you reply to a message. See how it's done. Replying to or forwarding an e-mail message is one of the most common tasks in Microsoft Office Outlook 2007. The basics of replying to or forwarding a message are covered here. Help on customizing your e-mail messages, such as changing the background or adding attachments, is available in other topics.
What do you want to do? Reply to the sender. When you want to reply only to the sender of an e-mail message, do one of the following:. When the message is selected but not opened in its own window On the Standard toolbar, click Reply. When the message is open and I see the contents On the Message tab, in the Respond group, click Reply.
Compose your message. Note: By default, when you reply to an e-mail message, the original message is included in the message body. See the section to change this setting.
Reply to the sender and all recipients of a message You can reply to the sender of an e-mail message, or you can include anyone else listed in the To and Cc fields. In many cases, you do not need to include everyone on your response. Exercise discretion when you use Reply All, especially when there are a large number of recipients or distribution lists on your reply. Reply is a better choice when you only need to communicate with the message sender. Or, delete the names of people and distribution lists that don't need to read your reply. Do one of the following:. When the message is selected but not opened in its own window On the Standard toolbar, click Reply All.
When the message is open On the Message tab, in the Respond group, click Reply All. Compose your message. Note: You must have at least one valid e-mail recipient in the To, Cc, or Bcc box to send a message. To select recipient names from a list, click the To, Cc, or Bcc button.
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More information about the Cc and Bcc boxes Cc is shorthand for carbon copy. If you add a recipient's name to this box in an Outlook e-mail message, a copy of the message is sent to that recipient, and the recipient's name is visible to other recipients of the message. Bcc is shorthand for blind carbon copy. If you add a recipient's name to this box in an e-mail message, a copy of the message is sent to that recipient, and the recipient's name is not visible to other recipients of the message. If the Bcc box isn't visible when you create a new message, you can add it. On the Options tab, in the Fields group, click Show Bcc. Click Send.
Do not automatically include the original message. In the main Office Outlook 2007 window, on the Tools menu, click Options. Click the Preferences tab, and then click E-Mail Options.
Under On replies and forwards, in the When replying to a message drop-down list, select Do not include original message. Troubleshoot a missing Send button Without the Send command, you cannot send an e-mail message. This section is intended to help you locate the Send command, give you possible reasons why the Send command is missing, and give you steps to fix the problem. The Send command is located next to the To, Cc, and Bcc boxes. When Outlook 2007 runs without a configured e-mail account, the Send command does not appear and no e-mail messages can be sent. Most people use Outlook 2007 with an e-mail account. However, the following is a list of reasons why an e-mail account is not configured:.
Outlook 2007 was configured without e-mail support While not common, Outlook 2007 can be configured to manage contacts, tasks, or calendars only. E-mail account setup was interrupted The first time Outlook 2007 ran, the setup process for an e-mail account did not complete.
The account configuration file is corrupted Damage to the configuration file used to store e-mail account configuration information can cause a previously configured e-mail account not to appear. Note: You can open an Outlook data file, known as a Personal Folders file (.pst), view previously received e-mail messages, and use the New message, Reply, Reply All, or Forward commands to open a message composition window. However, no Send button will appear unless at least one e-mail account is configured. Verify an e-mail account is configured First, verify if an e-mail account is configured. On the Tools menu, click Account Settings. The Account Settings command is missing The Account Settings command is on the Tools menu in Outlook 2007.
If you are using an earlier version of Outlook, the following instructions do not apply. Use the Help that is included with that product. If the title bar of the program that you are using displays Outlook Express, then you are using a program that is not the same as Outlook. See the Help in Outlook Express for assistance. If there are no entries listed under Name on the E-mail tab, there are no e-mail accounts configured in your Outlook profile. To add an e-mail account, see the topic.
An e-mail account is configured, but the Send button is still missing If an e-mail account is listed, try removing and then adding the account. See the topic. If the Send button still doesn't appear when you compose a new message or when you reply to or forward a message, try creating a new Outlook profile, and then add your e-mail account. See the topic.
When you have multiple accounts in your profile Outlook sometimes has a problem recognizing who 'you' are and includes all email addresses in a Reply to All. Beginning with Outlook 2003, Outlook handles it better and as long as your address on the message is the one used as the From address for the account, it will be removed when you choose Reply to All. To automatically remove your address when replying to all, use one of the Tools listed below. You can also use VBA. See for a code sample by Outlook Developer MVP Michael Bauer. Outlook 2013: Reply to All includes myself I'm seeing too many Outlook 2013 users complain that 'reply to all' includes their own address.
While this was a common problem years ago, Outlook now does a good job identifying 'who you are'. It should only include yourself in the reply to all if the address the message was sent to is not the same as the account address. If your From address is the same as the address the message was sent to, Outlook can properly identify your address and will not include it in a 'reply to all'. When Outlook is confused, the possible causes include:. The Reply to address in File Account Settings More Settings is not the same as your account email address. When people reply to your address, Outlook sees that address as belonging to someone else. Outlook is using the x500 address, not the SMTP address (Exchange mailboxes only).
You have one or more contacts in Outlook for your own GAL entry and one contains the wrong address. Outlook is resolving to the copy in your Contacts, not the GAL. (Exchange mailboxes only) In each of these situations, the From address is different than the account address so Outlook included it in the Reply to all. Note on item 3: While it seems odd that Outlook 2013 is resolving reply addresses to contacts when it has the address already, it's my experience that Outlook 2013 resolves to display names, even when it has an email address to compare. I recently attempted to of first names and contacts (in firstname [email protected] format, one person per row). When I pasted the list into the Members field, Outlook 2013 consistently resolved contacts to other people with the same first name. I had to use email addresses only to insure the Contact Group was correct.
Always Include Yourself in Replies If you are used to this 'feature' from older versions of Outlook and want to include yourself in replies sent using Outlook 2003 and up, you'll need to create an after sending rule to CC yourself. If you want to BCC yourself, you'll need to use VBA or an add-in listed at.
To create a rule in Outlook 2007 and older:. From the Tools menu choose Rules and Alerts. Select Create from a blank rule and choose Check after sending. Select conditions if you only want to be CC'd on certain messages or click Next to CC yourself on every message you send. Under Actions, locate the CC action and enter your email address. In Outlook 2010, open Manage Rules and Alerts (Home ribbon, Rules command), click New and create a rule that applies to messages you send.
Tools janusSEAL for Outlook's SafeDomain Extension provides users with a security policy safety net when sending messages from Microsoft Outlook. Warn when sending sensitive messages to a large number of recipients; Prevent users from sending sensitive messages to a large number of recipients; Remove recipients from sensitive messages; Correct email addresses when the sender accidentally uses a recipient's public email address for a sensitive message when they should have used their private network address. Outlook add-in to allow you to read the plain text version, HTML source, Internet headers, and attachment information, of any incoming message, all from one tabbed interface.
Also includes ability to reply and forward HTML messages as plain text, and a 'Reply to Some' feature to generate a reply to selected recipients (fewer than 'Reply to All'). Free for personal use. Works with Outlook 2000 through Outlook 2010 (32-bit only) and any version of Windows (32- or 64-bit). New release features full ribbon integration with Outlook 2010. ReplyAll is a free tool that alerts you when you hit the 'Reply To All' button in Outlook and asks if you really want to send to all.
Works with all versions of Outlook: 2000 - 2013. SafeSend Outlook detects external recipients in outgoing emails and meeting invitations, requests users to confirm external emails recipients, expands Outlook distribution lists. Supports multiple domains within corporate structure and multiple email accounts per user. Allows custom safe-domains. Puts minimum load on your Exchange server.
TuneReplyAll is a free utility that adds a number of useful features to Microsoft Outlook 2010: It can show a warning message when a user is going to reply to everyone. The user has to confirm his choice to reply to all. This will help to prevent sending out confidential information.
If Outlook includes the user's own address in Replay all, TuneReplyAll can remove it from the message. Alternately, if the user wants to include his address in the To, CC, or BCC address field in new, replied or forwarded messages, TuneReplyAll will add it. Have a very weird problem in this area. All of a sudden today, I accidentaly stumbled across an issue. If I hit 'Reply All', on an email from any of the accounts in my Outlook 2013, my email address for a company I haven't worked for in over a year populates in BCC. How is this possible?
This old email address is not in any address book, or anything on my computer. My previous employer is completely a guy who would spy if he could, hope this is not some sort of virus he was somehow able to put in my computer. Hopefully just being paranoid, but can't figure out how to get Outlook to stop putting this old email address in BCC.
Hope if only applies to 'Reply All', but only see it there. Please advise, thanks so much, genuinely appreciate the help.